No more scattered facility records
Residents, employees, forms, schedules, finances, and facility files stay in one place.
Built for assisted living organizations
Run every area of your company from one system.
RCFEasy helps assisted living organizations bring owners, managers, administrators, and floor staff into one system, from backend management tools to the daily kiosk and employee portal used on the floor. Small operators get big-company structure. Large operators reduce costs, overtime, and risk.
- Small operators can run with the structure, visibility, and controls of a much larger company
- Large operators can manage every area of the company from one system instead of separate software
- Reduce unnecessary overtime, missed follow-up, legal exposure, and labor liability
One
place to manage operations, compliance, schedules, records, and finances
All
owners, managers, administrators, and floor staff working from the same system
6-600
beds supported, with tools that scale from small operators to large organizations
Why operators use RCFEasy
Give any facility the structure of a larger organization.
RCFEasy gives owners and administrators one place to manage daily operations, required paperwork, staff schedules, finances, claims, invoices, and records. Smaller operators get the systems major companies use. Larger operators can replace disconnected tools and control costs.
Know what is happening in every area
Dashboards and scorecards show key indicators across operations, staffing, compliance, and finance.
Forms are generated faster
Admission forms, employee onboarding forms, claims, invoices, and common reports use the data you already entered.
Staff know what to do next
Guided tools walk them through work like incident reports, admissions, onboarding, and compliance tasks.
Field-tested system
Built from real care home problems.
RCFEasy was created by an RCFE owner and operator with several facilities in California. Their team used it for years to manage residents, staff, compliance, forms, scheduling, finances, and facility growth.
The goal is simple: make the work easier to understand, easier to finish, and easier to track. Owners get clearer visibility, administrators get better tools, and staff get guided steps they can follow.
Owner-built
Team-tested
Multi-location ready
Operator advantage
Save money by seeing problems earlier.
RCFEasy brings your company data together so you can catch avoidable overtime, missed follow-up, compliance gaps, claims, invoices, projections, and facility issues before they become expensive.
Small operators can run like a larger company
Get the same structure, scorecards, forms, workflows, and management controls that larger organizations rely on.
Large operators can reduce software sprawl
Bring operations, compliance, scheduling, records, finance, claims, invoices, and staff workflows into one system.
Cut labor waste and overtime
Track employees across locations, find unnecessary overtime faster, and give managers clear instructions to reduce it.
Lower legal and labor risk
Use guided workflows, organized records, and better follow-up to reduce missed steps, compliance gaps, and labor liability.
Features by team
What RCFEasy helps each part of the company do.
Each section maps to a real area of the business, so owners, managers, administrators, billing teams, HR teams, kitchen teams, and floor staff can quickly see what applies to them.
For: Owners, executives, regional managers
Company dashboard and scorecards
See what is happening across the company without waiting for separate reports from every department.
- Key indicators by area
- Open work and reminders
- Facility and company visibility
For: Owners, billing teams, finance managers
Billing and invoicing
Create invoices, track claim status, and keep billing work connected to the residents and payors it belongs to.
- Invoice manager
- Claim status tracking
- Rent roll and payor records
For: Owners, managers, schedulers, payroll teams
Payroll, schedules, and overtime
Schedule staff, review time sheets, and find avoidable overtime before payroll becomes more expensive.
- Shift schedules and templates
- Time sheets and payroll review
- Overtime alerts with instructions
For: Administrators, HR teams, managers
Recruiting and HR
Keep hiring, employee records, onboarding, evaluations, discipline, promotions, and offboarding organized.
- Recruiting workflows
- Employee onboarding forms
- Evaluations, discipline, and training
For: Administrators, compliance teams, owners
Records and compliance
Keep required records, forms, policies, reminders, and compliance tasks easy to find and complete.
- Resident and employee records
- LIC forms and facility registers
- Drill logs, policies, and reminders
For: Admissions teams, administrators, owners
Admissions and referral assessments
Move a referral from assessment to admission with cleaner records and generated paperwork.
- Referral assessments
- Resident admission workflows
- Auto-generated admission forms
For: Owners, finance teams, billing teams
ALW claims and financial projections
Generate Medi-Cal claims for programs like ALW and run profit and loss projections for better planning.
- ALW Medi-Cal claim generation
- Profit and loss projections
- Finance reports
For: Owners, administrators, compliance leads
AI chat for Title 22 questions
Ask questions in plain language and get help based on Title 22 regulations and RCFE operating needs.
- Title 22 guidance
- Compliance questions
- Fast answers for administrators
For: Kitchen managers, administrators, facility teams
Menus, recipes, and ordering lists
Plan meals, manage recipes, and build grocery or ordering lists for the facility.
- Menus and recipes
- Grocery lists
- Ordering support for daily operations
For: Caregivers, floor staff, managers
Kiosk and employee portal
Give floor staff one place to clock in, see tasks, chart care, read updates, and view resident profiles.
- Time clock and facility tasks
- Charting and message board
- Resident profiles and employee portal
For: Managers, administrators, staff
Guided procedures and reports
Walk staff through important work step by step so reports and forms are completed more consistently.
- Incident reports
- Complaint workflows
- Employee and facility reports
Built for real facility days
Clear tools for every role.
Owners and managers get backend tools for visibility, compliance, finances, and staffing. Floor staff get simple daily tools through the kiosk and employee portal, so the same system supports the office and the floor.
Owners
Use backend management tools for scorecards, finances, staffing risk, claims, invoices, and open work.
Managers and administrators
Manage compliance, schedules, employee onboarding, forms, residents, and facility records.
Floor staff
Use the proprietary kiosk and employee portal for daily work, schedules, guided tasks, and reports.
Ready to simplify facility operations
Manage the work your care home already does every week.
Bring records, compliance, schedules, forms, finances, claims, invoices, overtime alerts, and reminders into one system your team can understand.