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For assisted living & RCFE operators
Run your entire assisted living company from one system.
If you operate RCFEs, you already juggle residents, staff, compliance, billing, payroll, and daily floor work — often across spreadsheets, paper, and software that only handles one piece. RCFEasy is one platform for the whole company: the owner dashboard, the administrator's office, and the caregiver kiosk on the floor.
- Live owner scorecards plus scheduling, payroll, rent roll, invoices, and records in one platform
- Guided workflows for admissions, compliance, HR, finance, incidents, licensing, and more
- Facility kiosk and employee portal tied to the same rosters, tasks, and resident data
One
system for finance, residents, staff, facilities, records, and floor operations
40+
tools and guided workflows across seven domain hubs
All
roles connected — owners, administrators, and caregivers
Why nothing else comes close
Other software tries. RCFEasy delivers.
Assisted living operators have been sold scheduling apps, billing tools, and “all-in-one” promises for years. They always fall short — missing compliance depth, missing floor workflows, or missing the owner view entirely. RCFEasy is different: built over years inside real California care homes, redesigned in real time as operators solved real problems. Plenty of software has tried to do this. None of it runs an entire company the way this does — and we are now preparing to open it to the public.
They cover a slice. RCFEasy covers the company.
Point solutions handle scheduling, or billing, or records — then leave you stitching the rest together. RCFEasy was built to run operations, compliance, finance, and floor work as one machine.
They demo well. We survived real facility years.
Plenty of products look complete in a sales call. RCFEasy was designed in real time inside operating RCFEs — refined shift by shift, audit by audit, growth cycle by growth cycle.
They add features. We remove daily friction.
More buttons is not the same as a system that works. Every tool in RCFEasy exists because a real operator needed it yesterday — not because a roadmap committee guessed.
How it runs together
Everything your company does — in one place.
RCFEasy stacks domain hubs — dashboard, finance, residents, employees, facilities, entity, and tax — around shared rosters and records. Deep modules handle the heavy lifting; guided workflows cover the long tail of operator tasks your team runs every month.
One system from the owner desk to the floor
Billing, HR, compliance, admissions, and daily care stay connected — so information entered once reaches every team that needs it.
Built for how RCFEs actually work
Admissions days, survey prep, payroll weeks, shift handoffs, and incident follow-up — workflows shaped around real facility operations.
Deep modules where the work is heavy
Rent roll, invoice manager, shift scheduling, timesheets, overtime monitoring, payroll, records drives, and the floor kiosk are built-in tools — not checklists.
Guidance staff can follow under pressure
When something has to be done right the first time, RCFEasy walks your team through it step by step.
Our origin
Designed in real facilities, over real years.
RCFEasy started with an RCFE owner and operator running several facilities in California. There was no off-the-shelf system that could handle the full scope of the work — so the team built one, tool by tool, while the homes stayed open and the census kept moving.
For years, every feature was shaped in real time: a new compliance requirement, a painful payroll week, an admissions rush, a survey, a staffing crisis. The product you see today is the result of that pressure — not a generic template with an assisted living label slapped on top.
Other vendors have attempted pieces of this. None of them come close to running the entire company the way RCFEasy does. We are now preparing to open that same system to operators who are tired of settling for less.
Live-facility built
Years in production
Opening to the public
Operator advantage
What you gain when the whole company runs on one system.
Fragmented software hides problems until they are expensive. RCFEasy surfaces overtime, missed follow-up, compliance gaps, billing issues, and open work early — because every department draws from the same source of truth competitors cannot replicate with integrations alone.
Small operators get enterprise structure
Run with the scorecards, workflows, and controls larger organizations pay consultants to imitate — without juggling five different subscriptions.
Large operators escape software sprawl
Replace the patchwork of tools that each handle one corner of the business. RCFEasy is what “all-in-one” was supposed to mean.
See costly problems before they land
Overtime, missed compliance steps, billing gaps, and open follow-up surface early — because the data lives in one system, not six exports.
Reduce risk with work that is documented
Guided procedures, organized records, and clear accountability — built for the scrutiny assisted living operators live under every day.
The tools
What is actually in RCFEasy today.
Some areas are full modules — rent roll, scheduling, payroll, records, and the kiosk. Others are guided workflows that walk your team through a process step by step and track progress on the dashboard. Together they cover finance, residents, employees, facilities, entity, tax, compliance, and daily floor work. A handful of items (recruiting submissions, admission agreement forms, and financial projections) are still being expanded — everything in the cards below is live in beta today.
Company dashboard and scorecards
Live scorecards for revenue, census, occupancy, payroll, staffing, incidents, and open work — plus tabs to launch tools, track in-progress runs, and ask AI.
For: Owners, executives, regional managers
- Revenue, resident, employee, and facility scorecards
- Open tool runs and tasks across the company
- Role-based access to metrics and tools
Rent roll, invoices, and financial workspace
Full financial modules for resident billing, invoice management, document generators, and finance settings — connected to your roster and facility data.
For: Owners, billing teams, finance managers
- Rent roll with occupancy and payor billing
- Invoice manager with notes and status tracking
- Financial generators and company finance settings
Payroll, schedules, and overtime
Build schedules from templates, manage timesheets, monitor overtime, configure kiosks, and run payroll from actual time worked.
For: Owners, managers, schedulers, payroll teams
- Shift scheduling, templates, and publish warnings
- Timesheet review tied to pay periods
- Overtime monitor with actionable alerts
- Run payroll procedure with wage calculations
Guided finance and billing workflows
Step-by-step tools that walk your team through claims, invoicing, P&L review, payee billing, finance reports, and unpaid-invoice audits — with progress tracked in the dashboard.
For: Owners, billing teams, finance managers
- Generate claim, invoice, and P&L workflows
- Bill payees and audit unpaid invoices
- Finance report generator runs
Employee HR, onboarding, and training
Onboard employees with paperwork and job guides, track training modules, and manage discipline, evaluations, promotions, and separations through guided workflows.
For: Administrators, HR teams, managers
- Employee onboarding with forms and signed papers
- Training modules and train-employee workflows
- Discipline, evaluation, promotion, and offboarding tools
- Position, live-in, and meal-and-rest agreements
Records drives and rosters
Company, employee, facility, resident, and licensee record drives — plus rosters and contacts that feed the rest of the system.
For: Administrators, compliance teams, owners
- Folder-based records with role and kiosk access controls
- Resident, employee, facility, and licensee rosters
- Contacts directory and financial records storage
Compliance, LIC forms, and policies
Facility and resident checklists, LIC registers and personnel reports, company policies, drill logging workflows, and compliance-oriented guided tools.
For: Administrators, compliance teams, owners
- LIC 9020 facility register and LIC 500 personnel report
- Facility and resident checklists
- Company policies, PRN authorizations, and drill workflows
- Self-assessment inspections and complaint tracking
Resident admissions and care workflows
Admit residents with integrated roster and finance data, then manage incidents, discharges, change-of-condition, LIC 602/603/625 updates, and related guided workflows.
For: Admissions teams, administrators, owners
- Admit-resident workflow with roster integration
- Incident and death report procedures
- Discharge, relocation, and change-of-condition tools
- Referral assessment and LIC update workflows
Facility licensing and daily operations
License applications and renewals, facility onboarding, tasks, appointments, message boards, reminders, and job guides for running day-to-day operations.
For: Administrators, facility teams, owners
- RCFE and ALW license application workflows
- Facility tasks, appointments, and message boards
- Reminders and company job guides
- Onboard new facility and pay annual license fee
AI assistant for regulations and operations
Ask questions in plain language. Search indexed California RCFE regulations and CDSS PINs, and — with permission — query live company data like census, schedules, and open work.
For: Owners, administrators, compliance leads
- Title 22 and RCFE regulation search with sources
- Latest CDSS PIN lookup
- Dashboard, roster, schedule, and reminder insights
- Start guided workflows from chat when appropriate
Menus, recipes, and supply lists
Plan weekly menus, manage recipes and dishes, and build grocery or supply lists from menu plans — surfaced on the facility kiosk menu panel.
For: Kitchen managers, administrators, facility teams
- Weekly menus with snacks and beverages
- Recipe and dish library
- Grocery and supply lists from menus
Kiosk and employee portal
Trusted-device kiosk for clock-in, schedules, facility tasks, ADL charting, resident profiles, chart notes, and message board — plus an employee portal for earnings, timesheets, policies, and guides.
For: Caregivers, floor staff, managers
- Clock in/out, dayboard tasks, and shift schedules
- Resident profiles, ADLs, and chart notes
- Employee portal: earnings, timesheets, policies, job guides
Entity and tax workflows
Guided tools for entity housekeeping and tax-related tasks — meeting minutes, statement of information, S-Corp election, tax payments, and reimbursements.
For: Owners, executives, finance teams
- Entity: meeting minutes, statement of information, S-Corp election
- Individual, business, and property tax payment workflows
- Home office and vehicle reimbursement tools
Guided procedures across the company
Dozens of additional step-by-step tools — from shift calculators and license fees to habilitation hours and report generators — each tracked as a run on your dashboard.
For: Managers, administrators, staff
- Start, resume, and complete workflow runs in one place
- Incident, complaint, and facility report procedures
- Permissions control who can access each tool
Built for real facility days
Every role on the same system — finally.
Most platforms serve the office or the floor, not both. RCFEasy was built so owners and managers see the full picture while caregivers have simple, guided tools for the work in front of them — all connected, all current, all in one place.
Owners
Dashboard scorecards, finance tools, entity and tax workflows, staffing risk, and company-wide visibility in one login.
Managers and administrators
Rosters, records, compliance tools, schedules, onboarding, LIC forms, facility tasks, and guided workflows — all tied to shared data.
Floor staff
Kiosk clock-in, schedules, tasks, ADL charting, resident profiles, and an employee portal for earnings, timesheets, policies, and guides.
Opening to the public soon
Stop settling for software that only half-runs your company.
RCFEasy is the system operators have needed for years — built in real facilities, refined in real time, and unlike anything else on the market. Join the list and be first to know when accounts open.